Executive AssistantDirect HirePalo Alto, CAWatch your career SOAR when you join this Premiere Venture Capital Firm!!
Option 1 Staffing is seeking a high-performing Senior Executive Assistant to support the Founder of an established venture capital firm. This is a fast-paced, high-trust environment for someone who thrives on complexity, anticipates needs, and excels at managing demanding schedules and global travel.
Key Responsibilities:
Partner closely with another EA to ensure seamless scheduling, travel coordination, and daily operations
Manage and triage a high-volume inbox; draft and respond to emails with exceptional judgment and professionalism
Own complex, ever-changing calendar management across multiple time zones
Coordinate extensive domestic and international travel, including private aviation and frequent Europe-based travel
Serve as the primary point of contact between internal teams and external stakeholders
Handle day-to-day logistics, shifting priorities, and follow-through on projects
Operate with a “24/7 mindset,” demonstrating discretion, sound judgment, and proactive problem-solving
Qualifications:
5+ years of recent experience (within the past 4 years) supporting a senior executive in VC, private equity, or financial services
Bachelor’s degree preferred
Exceptional written communication skills (email writing assessment required)
Proven expertise in managing complex travel logistics and executive protocols
Highly organized, agile, and comfortable juggling multiple priorities
Polished, discreet, and naturally proactive
Compensation and Benefits:
Base salary: $150,000–$160,000 DOE
Fully covered medical, dental, and vision insurance
401(k) contribution
Discretionary bonus
If you are an Executive Assistant who thrives in a fast-paced, complex environment please apply!
Option 1 Staffing is an award-winning, recognized leader in staffing and recruiting. We specialize in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative, and Accounting/Finance professionals in contract and direct-hire opportunities across the nation.
Certified Clinical Research Coordinator ContractMountain View, CA$31 – $36/hourCertified Clinical Research Coordinator – Join a Leading Research Team!
Have a chance to drive meaningful research and be a part of a TOP research team conducting clinical trials. This is an incredible opportunity to make a lasting impact by engaging in studies that aim to improve treatments and uncover lasting cures!
Responsibilities:
Gather consent and determine eligibility for study participants
Coordinate collection of specimens
Ensure compliance with research protocols
Assemble kits for study visits
Prepare regulatory submissions
Monitor expenditures and budgets
Extract, analyze, and interpret research data to support study objectives
Qualifications:
Minimum 2 years of experience in clinical research
Bachelor’s degree
Experience with EPIC is preferred
Experience with treatment trials is required
If this opportunity is of particular interest, apply now, and we’ll be happy to share the details with you!
The IT Project Manager is responsible for planning, executing, and finalizing IT projects that support scientific and operational needs. This includes managing timelines, budgets, and resources, while collaborating with cross-functional teams across research, regulatory, and business departments to drive project success.
Key Responsibilities
Lead multiple IT infrastructure and software projects from initiation through delivery, ensuring alignment with company goals and compliance requirements.
Collaborate with scientific, regulatory, and business teams to define project scopes, goals, and deliverables that support key business objectives.
Develop detailed project plans, timelines, resource allocations, and communication frameworks; ensure regular project documentation and reporting.
Manage vendor relationships and subcontractors, overseeing deliverables and contract fulfillment.
Identify, assess, and mitigate project risks; propose and implement contingency strategies when needed.
Monitor budgets and resource utilization to ensure on-time, on-budget project completion.
Maintain compliance with relevant biopharma regulations (e.g., ICH, GLP, GCP) and company SOPs.
Serve as the primary point of contact for IT project communications to stakeholders and senior management.
Qualifications
Bachelor’s degree in Information Technology, Computer Science, Life Sciences, or related field; advanced degree preferred for some roles.
3+ years of IT project management experience, preferably in biotech or life sciences environments.
Proven knowledge of project management methodologies (Agile, Scrum, PMP certification a plus).
Strong communication, problem-solving, negotiation, and leadership skills.
Experience working in regulated biotech or pharmaceutical environments (FDA, GxP compliance) is highly desirable.
Key Competencies
Cross-functional leadership
Resource and budget management
Technology and vendor management
Regulatory knowledge
Excellent interpersonal and written communication skills
Category ManagerDirect HirePalo Alto, CA - Hybrid$145,000 - $155,000Option 1 Staffing is excited to partner with one of the nation’s Top 10 Hospitals to recruit a high-performing Category Manager ready to make a real impact!
In this influential role, you’ll own and drive category strategy, expand contract coverage, and champion enterprise-wide compliance. You’ll oversee a broad and engaging portfolio—including medical supplies, non-medical supplies, and critical purchasing services—while delivering best-in-class value and optimizing Total Cost of Ownership. This is a rare opportunity to shape major supply chain decisions, collaborate with top-tier leaders, and elevate performance at a nationally recognized, world-class healthcare organization.
If you’re looking for a role where your expertise truly matters—and your decisions drive meaningful results—this is it.
Responsibilities:
Serve as the primary daily liaison for the Group Purchasing Organization (GPO) and key supplier partners, ensuring consistent communication and issue resolution
Evaluate financial, contractual, and operational data to identify opportunities for standardization and improvement, and maintain documentation to support Category Management activities across all initiative stages
Partner with operational leaders to negotiate product, category, and service agreements that drive optimal pricing and contract terms
Track and assess contract utilization, supply chain system performance, purchasing patterns, and value-based outcomes to ensure targets are met
Promote organizational policy compliance by educating hospital departments and coordinating efforts with Finance, Compliance, Legal, and Risk Management teams
Provide strategic recommendations to sourcing leadership and help develop or implement process enhancements to strengthen overall supply chain performance
Qualifications:
Bachelor’s degree required
Minimum of 5 years of experience in healthcare sourcing, value analysis, procurement, or category management within a clinical environment
Proven experience evaluating, selecting, and onboarding service providers in areas such as Human Resources, Marketing, and Consulting
If this role piques your interest, apply now and we’ll dive into the details with you.Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.
Warehouse AssociateContractGilroy, CA$20 - $21/hourJoin a Trusted Company with 50+ Years of Success!
Our client, a well-established and respected company with over five decades of industry leadership, is looking for a motivated Warehouse Associate to join their team! If you're detail-oriented, dependable, and bring a positive, team-first attitude, this is a great opportunity to grow with a company that values hard work and dedication.
Responsibilities:
Fulfill customer orders by accurately packing and labeling items for shipment
Check for damages or discrepancies
Record inventory as needed
Keep the warehouse clean and organized
Communicate effectively with team members and supervisors
Qualifications:
HS diploma
6 months+ experience within Warehouse/Shipping/Receiving
Must be able to lift up to 50 lbs
Strong verbal communication skills
For immediate consideration, please apply!Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.We Offer:
Excellent opportunity to work for an outstanding, large, and growing company!
Awesome Benefits!
Excellent salary!
Medical Insurance
401K
“Best of Staffing Award”
Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.
“Top Performer Award”
Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.
Member American Staffing Association Since 1991.
IT Project Manager
South San Francisco, CA - Hybrid
$40-$60/hour
The IT Project Manager is responsible for planning, executing, and finalizing IT projects that support scientific and operational needs. This includes managing timelines, budgets, and resources, while collaborating with cross-functional teams across research, regulatory, and business departments to drive project success.
Key Responsibilities
Lead multiple IT infrastructure and software projects from initiation through delivery, ensuring alignment with company goals and compliance requirements.
Collaborate with scientific, regulatory, and business teams to define project scopes, goals, and deliverables that support key business objectives.
Develop detailed project plans, timelines, resource allocations, and communication frameworks; ensure regular project documentation and reporting.
Manage vendor relationships and subcontractors, overseeing deliverables and contract fulfillment.
Identify, assess, and mitigate project risks; propose and implement contingency strategies when needed.
Monitor budgets and resource utilization to ensure on-time, on-budget project completion.
Maintain compliance with relevant biopharma regulations (e.g., ICH, GLP, GCP) and company SOPs.
Serve as the primary point of contact for IT project communications to stakeholders and senior management.
Qualifications
Bachelor’s degree in Information Technology, Computer Science, Life Sciences, or related field; advanced degree preferred for some roles.
3+ years of IT project management experience, preferably in biotech or life sciences environments.
Proven knowledge of project management methodologies (Agile, Scrum, PMP certification a plus).
Strong communication, problem-solving, negotiation, and leadership skills.
Experience working in regulated biotech or pharmaceutical environments (FDA, GxP compliance) is highly desirable.
Key Competencies
Cross-functional leadership
Resource and budget management
Technology and vendor management
Regulatory knowledge
Excellent interpersonal and written communication skills
Senior Manager - Patient OperationsDirect HireREMOTE - San Francisco, CA$110,000 - $130,000As the Senior Manager of Patient Operations, you’ll lead in shaping and optimizing how to support patients throughout their entire care journey. In this pivotal role, you’ll manage a fast-growing team dedicated to delivering exceptional, consistent service at every touchpoint. You’ll combine strategic vision, operational mastery, and a deep understanding of patient needs to elevate both outcomes and experiences.Responsibilities:
Assemble, guide, and inspire a team of patient experience specialists
Foster growth through coaching, skill-building, and tailored development plans
Analyze core operational workflows to uncover areas for enhanced efficiency
Spearhead improvement projects that eliminate friction and deliver measurable value
Establish and track KPIs to ensure team accountability and progress
Deliver data-driven insights and strategic recommendations to executive stakeholders
Act as the ultimate escalation resource for sensitive or complex patient issues
Celebrate team achievements that contribute to elevated patient experiences
Qualifications:
Bachelor's Degree
Minimum 5 years of management experience
Knowledge of prior authorizations
Strong Excel skills
Exposure to SQL is a plus!
If this role piques your interest, apply now and we’ll dive into the details with you.Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.We Offer:
Excellent opportunity to work for an outstanding, large, and growing company!
Awesome Benefits!
Excellent salary!
Medical Insurance
401K
“Best of Staffing Award”
Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.
“Top Performer Award”
Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our client’s satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.
Member American Staffing Association Since 1991.
Financial ManagerPalo Alto, CA – Hybrid$58 - $62/hourJoin our clients' team to support and lead high-value finance operations that directly impact strategic goals and initiatives. You’ll manage faculty metric bonuses, budgets for central programs, and day-to-day operations—while streamlining processes and resolving complex budget issues. As a key team leader, you’ll also supervise and mentor Finance Staff.If you're ready to make a difference in a dynamic, mission-driven environment, we want to hear from you.Responsibilities:
Develop complex budget and forecasting scenarios
Create long-range planning and analyses for financial reporting and presentations
Research and synthesize data
Identify trends in data, draw conclusions, develop solutions, present and implement recommendations
Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience
Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes
Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports
Lead and execute unit or cross-functional projects and teams
Define requirements, develop and implement complex test cases, perform testing, and analyze results
Provide training on new financial systems
Represent the organization to client group(s) and external partners
Serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise
Qualifications:
Bachelor’s degree
6+ years of directly related work experience
Strong working experience utilizing Excel
Experience working with SeRA, Oracle is a plus!
Knowledge of Enterprise Resource Planning and financial systems
For immediate consideration, please apply!Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.We Offer:
Excellent opportunity to work for an outstanding, large, and growing company!
Renown Healthcare Organization - Huge career growth potential!
Awesome Benefits!
Excellent salary!
Medical Insurance
401K
“Best of Staffing Award”
Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.
“Top Performer Award”
Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.
Member American Staffing Association Since 1991.
Administrative AssistantPalo Alto, CA$30 – $35/hour
Option 1 Staffing is proud to partner with a top-tier university in Palo Alto to hire a skilled Administrative Assistant. This is a great opportunity to support renowned faculty and be part of a world-class academic environment. In this high-impact role, you’ll manage calendars, coordinate events, and handle reimbursements — all while keeping daily operations running smoothly.
Looking to get your foot in the door with a dynamic team at a leading institution? Apply now!Responsibilities:
Perform complex calendaring for multiple faculty members with competing priorities, resolving calendar conflicts as needed
Coordinating travel arrangements from flights, hotels, reservations and transportation
Process and monitor routine financial transactions, which may include researching and resolving discrepancies
Ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
Process financial reimbursements
Coordinate events, staying within budget
Manage conferences and team meetings as needed
Creating expense reports, complex reports, and spreadsheets
Maintain office supplies and equipment; obtain vendor quotations, as needed
Perform ad hoc tasks as requested
Qualifications:
Minimum 3 years of administrative experience providing direct support
Bachelor’s degree
MUST have experience in Academia providing administrative support
Experience with Oracle and Concor is a plus!
Excellent communication skills
For immediate consideration, please apply!Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.We Offer:
Excellent opportunity to work for an outstanding, large, and growing company!
Awesome Benefits!
Excellent salary!
Medical Insurance
401K
“Best of Staffing Award”
Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.
“Top Performer Award”
Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.
Member American Staffing Association Since 1991.
Patient CoordinatorSan Jose, CA – On-site$25 – $28/hourJoin One of Northern California’s Premier Clinics as a Medical Receptionist!
Option 1 is hiring a motivated and dependable Patient Coordinator to become part of one of the largest and most respected healthcare clinics in Northern California. This is more than just a job—it’s your chance to be the welcoming face of a high-impact medical team that’s changing lives every day. If you thrive in a fast-paced, patient-centered environment, enjoy making meaningful connections, and are eager to grow your career in healthcare, this is the opportunity you’ve been waiting for.
Responsibilities:
First point of contact for patients, physicians, vendors, and visitors
Check-in patients in a warm and greeting manner
Answering incoming phones and emails
Collecting co-payments
Scheduling and follow-up regarding patients’ appointments
Updating patients medical records
Verify commercial insurance eligibility and benefits, process authorizations
RTE (Real-Time Eligibility)
Data Entry
Qualifications:
Minimum 2 years of directly related work experience
MUST have experience working in a busy medical environment
HS Diploma
Strong communication and customer service skills
Experience working with EPIC is preferred, but willing to train
Bilingual is a plus!
If you are motivated, reliable, personable, and looking for an opportunity to grow your healthcare career apply now!Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.We Offer:
Excellent opportunity to work for an outstanding, large, and growing company!
Awesome Benefits!
Excellent salary!
Medical Insurance
401K
“Best of Staffing Award”
Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.
“Top Performer Award”
Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.
Member American Staffing Association Since 1991.
