650 941-5115 Mon - Fri 8:00 am to 5:00 pm.

Administrative Assistant

  • Location:
  • Salary:
  • Job type:
    Direct Hire
  • Posted:
    2 months ago
  • Category:
  • Deadline:
    April 30, 2024
  • Job Level:

Administrative Assistant

Palo Alto, CA – Hybrid

$72,000 – $82,000

Option 1 is currently recruiting for an Administrative Assistant with a Top University in the Bay Area. In this position, you will be responsible for scheduling, coordinating travel arrangements, processing reimbursements, and purchasing. The ideal candidate should have strong attention to detail, and the ability to successfully multitask in a fast-paced environment, and work independently.


  • Manage multiple complex calendars, with minimal conflict.
  • Oversee and coordinate events, complex conferences, and seminars.
  • Compose and draft documents and correspondence for presentations.
  • Process financial reimbursements.
  • Purchase office supplies and additional materials as needed.
  • Create expense reports and spreadsheets.
  • Maintain strong relationships with internal and external vendors.
  • Work closely with executives, administrative staff, employees, and teams creating and maintaining working relationships.
  • Additional administrative tasks, as needed.



  • Minimum 4 years of administrative experience
  • Bachelor’s degree preferred
  • Academia experience is a plus!
  • Healthcare experience is a plus!

For immediate consideration, apply now!


Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

We Offer:

  • Excellent opportunity to work for an outstanding, large, and growing company!
  • Awesome Benefits!
  • Excellent salary!
  • Medical Insurance
  • 401K

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our client’s satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

Member American Staffing Association Since 1991.