Administrative Assistant

3-month+ Contract

Palo Alto, CA

$30 – $35/hour

Option 1 Staffing is currently recruiting for an Administrative Assistant for a nationally recognized University in Palo Alto, CA. In this role, our client is seeking candidates with prior administrative experience supporting Executives/Directors in calendaring, event coordinating, and financial reimbursement processing. Candidates should be proactive, professional, and tech-savvy.

Responsibilities:

• Perform complex calendaring with competing priorities, resolving calendar conflicts as needed
• Coordinating travel arrangements from flights, hotels, reservations, to transportation
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies
• Coordinate events, conferences, and team meetings as needed
• Maintain office supplies and equipment; obtain vendor quotations, as needed
• Creating expense reports, complex reports, and spreadsheets
• Reviewing incoming documents

Qualifications:

• Minimum 3 years of administrative experience providing direct support
• Bachelor’s degree
• Flexible and adaptable personality
• Excellent communication skills
• Strong attention to detail
• Academia experience is a plus!

For immediate consideration, please apply!

Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

We Offer:

• Excellent opportunity to work for an outstanding, large, and growing company!
• Awesome Benefits!
• Excellent salary!
• Medical Insurance
• 401K

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

Member American Staffing Association Since 1991.