Executive Assistant

Direct Hire

Palo Alto, Ca – On-site

$90,000 – $100,000

As the Executive Assistant, you will play a vital role in supporting the Department Chief by managing complex calendaring, coordinating travel arrangements, facilitating event logistics, and preparing reports. This highly visible position demands candidates who can exercise sound judgment and demonstrate exceptional written and verbal communication skills. This is an excellent direct hire opportunity, offering outstanding benefits, opportunities for career growth, and a stable work environment.

Responsibilities:

• Complex calendaring with competing priorities
• Coordinating travel arrangements with the best use of time and efficiency to minimize potential travel issues
• Coordinate meetings, events, and conferences
• Manage projects and deadlines
• Perform financial reimbursements
• Compose expense reports
• Handle highly confidential information with an appropriate level of discretion
• Maintain effective and proactive communication with faculty, staff, and administrators as required
• Prepare and edit letters, memos, and other correspondence
• Organize and maintain the workings of the executive’s office

Qualifications:

• Minimum 5 years experience supporting C-suite executives
• Project Management experience
• Bachelor’s degree
• Ability to multitask and work in a fast-paced environment
• Excellent communication skills
• Strong attention to detail

If this opportunity piques your interest, submit your resume and we’ll dive into the details with you!

Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

We Offer:

• Excellent opportunity to work for an outstanding, large, and growing company!
• Awesome Benefits!
• Excellent salary!
• Medical Insurance
• 401K

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

Member American Staffing Association Since 1991.