Events Coordinator

Contract to Hire

Palo Alto, CA – Hybrid

$30 – $35/hour

Are you a detail-driven powerhouse with a passion for creating unforgettable events?

Option 1 Staffing is thrilled to be recruiting for an Events Coordinator on behalf of one of the Bay Area’s most prestigious and sought-after employers! This is your chance to take the lead on high-impact events from concept to completion. You’ll coordinate every detail, bring creative visions to life, and ensure smooth execution—while also managing important behind-the-scenes logistics like processing reimbursements.

Responsibilities:

• Manage logistics for event coordination and educational activities
• Process financial reimbursements
• Serve as a member of the events team and contribute to an array of functional areas, including decision-making
• Respond to inquiries
• Schedule, organize, and operate conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors
• Draft and/or generate routine communications
• May serve as the point of contact
• May guide and train students and/or contingent workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness

Qualifications:

• Minimum 1-year experience with Event Planning/Coordinating
• Minimum 1 year of administrative experience
• MUST have experience with reimbursements
• Bachelor’s degree (preferred but not required)
• Comfortable using Office 365
• Problem-solving skills, taking the initiative, and decision-making skills
• A positive and can-do attitude

For immediate consideration, please apply!

Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

We Offer:

• Excellent opportunity to work for an outstanding, large, and growing company!
• Awesome Benefits!
• Excellent salary!
• Medical Insurance
• 401K

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our client’s satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

Member American Staffing Association Since 1991.