Administrative Assistant – Researcher

Direct Hire

Palo Alto, Ca – Hybrid

$85,000 – $95,000

Our client, a TOP Bay Area employer, is seeking an Administrative Assistant-Researcher to join their growing team. As the Administrative Assistant, you will handle complex calendaring, purchasing of lab materials, and overseeing professional events and programs. Candidates should be professional, proactive, and have the ability to take the initiative to solve problems independently.

Our client is actively looking to fill this opening in their team!

Responsibilities:

• Manage and maintain highly complex calendars, meetings, and organizational functions as well as prepare flawless communication materials.
• Anticipate the needs of divisional programs to proactively resolve issues.
• Have oversight of divisional events, programs, and daily operation functions.
• Collaborate with lab staff and managers regularly in ordering materials.
• Compose and draft documents and correspondence for presentations.
• Process financial reimbursements.
• Manage various projects and events with little supervision.
• Create complex reports and spreadsheets.
• Maintain strong relationships with internal and external vendors.
• Work closely with executives, administrative staff, employees, and teams creating and maintaining working relationships.
• Additional administrative tasks, as needed.

Qualifications:

• Minimum 3 years experience providing administrative support
• Exposure to working with and ordering for labs is highly preferred
• Experience with Project Management
• Bachelor’s degree preferred
• Academia experience is a plus!
• Healthcare experience is a plus!

For immediate consideration, please apply!

Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

We Offer:

• Excellent opportunity to work for an outstanding, large, and growing company!
• Awesome Benefits!
• Excellent salary!
• Medical Insurance
• 401K

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

Member American Staffing Association Since 1991.