Administrative Assistant

Palo Alto, CA

$30 – $35/hour

Option 1 Staffing is proud to partner with a top-tier university in Palo Alto to hire a skilled Administrative Assistant. This is a great opportunity to support renowned faculty and be part of a world-class academic environment. In this high-impact role, you’ll manage calendars, coordinate events, and handle reimbursements — all while keeping daily operations running smoothly.

Looking to get your foot in the door with a dynamic team at a leading institution? Apply now!

Responsibilities:

• Perform complex calendaring for multiple faculty members with competing priorities, resolving calendar conflicts as needed
• Coordinating travel arrangements from flights, hotels, reservations and transportation
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies
• Ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
• Process financial reimbursements
• Coordinate events, staying within budget
• Manage conferences and team meetings as needed
• Creating expense reports, complex reports, and spreadsheets
• Maintain office supplies and equipment; obtain vendor quotations, as needed
• Perform ad hoc tasks as requested

Qualifications:

• Minimum 3 years of administrative experience providing direct support
• Bachelor’s degree
• MUST have experience in Academia providing administrative support
• Experience with Oracle and Concor is a plus!
• Excellent communication skills

For immediate consideration, please apply!

Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

We Offer:

• Excellent opportunity to work for an outstanding, large, and growing company!
• Awesome Benefits!
• Excellent salary!
• Medical Insurance
• 401K

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

Member American Staffing Association Since 1991.