650 941-5115 Mon - Fri 8:00 am to 5:00 pm.

SR. LEVEL ADMINISTRATIVE ASSISTANT -SUPERVISE

  • Location:
  • Salary:
    negotiable
  • Job type:
    Contract to Hire
  • Posted:
    5 months ago
  • Category:
    Administrative/Office
  • Deadline:
    May 31, 2022
  • Job Level:

SR. LEVEL ADMINISTRATIVE ASSISTANT-SUPERVISE

CONTRACT TO HIRE

PALO ALTO, CA

 

Option 1 Staffing is an award winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

OPTION 1 STAFFING is currently recruiting for Sr. Administrative Assistant who is a seasoned professional and who is a progressive thinker, see challenges as simply problems to solve, and have a spirit and energy to think outside the box.

Duties include:

  • Act on behalf of the supervisor department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Participate in meetings on supervisor’s behalf, inform after the fact.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.
  • Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Make recommendations based on reports.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
  • May assist with capital or special equipment requests and/or vendor selection.
  • Coordinate complex office moves.
  • Plan and coordinate routine remodeling and renovations.
  • Analyze and review material and extract pertinent information for briefing purposes.

Positions at this level also include one or more of the following duties:

  • In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
  • Responsible for leading the administrative functions of a program or unit.
  • Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
  • Serve as building coordinator.
  • Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input.

QUALIFICATIONS:

  • Seasoned professional individual with strong work ethic.

For immediate consideration please apply!

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