SR. ADMINISTRATIVE ASSISTANT

CONTRACT TO HIRE

PALO ALTO, CA

Option 1 Staffing is an award winning, local recognized leader in staffing and recruiting, specializing in placing the highest caliber of Administrative, Accounting, IT, Finance and Non Clinical Healthcare professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

OPTION 1 STAFFING is currently recruiting for a friendly, professional, and highly organized Sr. Administrative Assistant to join our client’s team. The division is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. The successful candidate will be responsible for supporting the Imaging office.

Duties include:

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• Maintain approved content on websites.

Requirements:

DESIRED QUALIFICATIONS:

– College degree

– Experience/desire to work in an academic setting

– Event planning experience

– Demonstrated willingness to learn and work well on a team

EDUCATION & EXPERIENCE (REQUIRED):

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

For immediate consideration, please apply!