OFFICE MANAGER

SAN JOSE, CA

CONTRACT TO HIRE

OPTION 1 STAFFING is currently recruiting for a Office Manager for a medium size company. The successful candidate will be the first interaction point when clients and our partners contact us. You will strive to create a welcoming environment. You will be responsible for the efficient and effective management of the workflow of the entire office and recommend improvements to our processes. As a central role in the organization, you will be responsible for day-to-day coordination of the office and assuring all scheduling, calendars and appointments happen in a timely manner.

Responsibilities:

· Manage executives’ schedules, calendars and appointments

· Organize and schedule meetings and appointments

· Coordinate travel plans, itineraries, and manage bookings

Clients:

· Work with Principals to manage potential client care and in preparation of proposals and contracts

· Address customer inquiries and complaints

· Provide general support to visitors

. Keep CRM system maintained & updated at all times

. Work closely with Marketing to ensure leads are dealt with as a priority

Office:

· Partner with HR to maintain office policies

· Manage the relationship with the landlord to ensure the office is maintained properly

· Direct orientation of new staff members

· Monitor and maintain office supplies inventory

· Manage office communications – phone calls, emails, and traditional mail

· Take initiative to solve problems independently and creatively

· Multitask and demonstrate the ability to complete a variety of duties without letting anything fall through the cracks

· Document and act as needed on key details as multiple people make verbal, hand-written, and emailed requests throughout the day

· Keep the office organized

· Be the go-to person for maintenance, mailing, shipping, supplies and errands

Morale:

· Participate in the planning and execution of company events

· Coordinate office staff activities to ensure maximum efficiency

· Maintain a safe and secure working environment

Requirements

· Warm personality with strong written and verbal communication skills

· Proficiency in Google Suite, MS Word and Excel, and other office applications

· Ability to multi-task

· Previous relevant experience in office administration and/or customer-facing roles

· Ability to work independently and prioritize projects with a short deadline.

· High School Diploma or GED equivalent

Education:

• High school or equivalent (Required)

For immediate consideration, please apply!