650 941-5115 Mon - Fri 8:00 am to 5:00 pm.

FACILITIES COORDINATOR

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    20 hours ago
  • Category:
    Supply Chain
  • Deadline:
    Open
  • Job Level:

FACILITIES COORDINATOR

DIRECT HIRE

PALO ALTO, CA

OPTION 1 STAFFING is currently recruiting for a Facilities Coordinator to join a fantastic team! This is a direct hire position and excellent opportunity to work for a top notch facility! The Facilities Coordinator (FC) supports the regional team with mostly desk-oriented tasks in support of operations that include but are not limited to service contract and purchase order work; ordering supplies; coordinating vendor and internal meetings and following up on vendor deliverables.

Job Duties:

• Assists Facility Managers with incident response by disseminating the appropriate communication using standard communication protocols.

• Aids Facility Managers with site inspections and related follow-ups. Coordinates with vendors and internal teams on the contract-purchase order paperwork associated with site inspections.

• Assists with the annual generation of letters to Landlords regarding compliance with Fire Life Safety regulations; follows up on receipt of information to report to team.

• Addresses new site activation by creating needed materials i.e. welcome packets. Organize contracting, purchasing paper work and cost tracking for site related projects.

• Maintains the Standards information for furniture, carpet, fabrics and finishes. Supports management of furniture inventory. CoordinatesICRA/PCRA documentation as needed.

• Ensures financial management at the purchase order level by collaborating with Facility Managers and Business Managers. Assists with database information updates: customers, suppliers, landlords; collaborates with Lease Administration as needed.

• Handles event coordination (town halls, HR events, Campus Council); prepares agendas

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education

• High School Diploma or GED equivalent

Experience

License/Certifications

• None Required

Knowledge, Skills and Abilities

• Knowledge of general practices, program, and/or administrative specialty.

• Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.

• Knowledge of English grammar, spelling, and punctuation.

• Familiarity and understanding of project management principles and practices.

• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.

For immediate consideration please apply!

 

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