650 941-5115 Mon - Fri 8:00 am to 5:00 pm.


  • Location:
  • Salary:
  • Job type:
    Direct Hire
  • Posted:
    1 year ago
  • Category:
  • Deadline:
    August 24, 2022
  • Job Level:





Option 1 Staffing is an award winning, local, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

Option 1 Staffing is currently recruiting for our client a mid-sized law firm in San Jose. Immediate opening for a highly skilled Estate Planning Secretary with at least five years of stable employment experience supporting multiple attorneys.


Estate Planning Secretary

The successful candidate will have advanced knowledge of MS Word with the ability to create and edit correspondence, briefs, pleadings, trust administration, probate, and preparation of estate planning documents and other legal documents. Must be proficient at e-filing and know Federal and State court rules.


Other responsibilities include maintaining attorney calendars, scheduling meetings, expense reports, check requests, and coordinating client file maintenance. Familiarity with utilizing a document management system such as NetDocs is ideal. Strong organizational skills and the ability to juggle multiple priorities in a fast-paced, team-oriented environment are imperative.


Qualifications: Minimum of five (5) years as a secretary in a law firm supporting multiple attorneys. The ideal candidate must have extensive calendaring, high-level organizational skills, out-of-the-box thinking, always be one-step-ahead, and build a great rapport and relationships with clients. Must be accurate, attentive to detail, able to communicate effectively both orally and in writing.


Full-time Hours: Monday through Friday, 8:00 am to 5:00 pm or 8:30 am to 5:30 pm.


CORE Benefits

 Our client offers:

  • 100% employer paid benefits for “employee only” for Medical (HMO) and HDHP PPO, Cigna Dental, and VSP.
  • 401(k) with profit sharing
  • LTC, LTD, AD&D
  • Life Insurance, etc.…
  • Fully equipped gym available to our employees 7 days a week (at no cost
  • Free parking in the parking garage in building
  • Bagel and donut Thursdays
  • Starbucks in walking distance (plus San Pedro Square Market, etc.)
  • Yearly reviews, and 9 paid holidays, plus accrue vacation and sick (10 days (V)/10 days (S), years 1-5).
  • Monthly fun activities or special things going on such as pie day
  • Wellness Wednesdays (as part of our walk-a-thon), were starting a company-wide walk-a-thon in September (prizes) and we donate to local charities, lots of fun things like this to keep the company culture together even during these crazy times.

 For immediate consideration, please apply!

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates.   Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

 Member American Staffing Association Since 1991.

This job has expired.