ADMINISTRATIVE ASSOCIATE 2-PRESTIGIOUS UNIVERSITY!

DIRECT HIRE

PALO ALTO, CA

Option 1 Staffing is an award winning, local recognized leader in staffing and recruiting, specializing in placing the highest caliber of Administrative, Accounting, IT, Finance and Non Clinical Healthcare professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

Under the supervision of the Associate Director of Operations and with assistance from the Operations Team, you will work to provide services and support to applicants, program participants, and even internal clients within the organization. As a collaborator with a variety of departments across campus, you will develop a keen understanding of how the university functions. This is an excellent opportunity to show how talented you are and start a awesome career at a top university.

​Your responsibilities include:

Flexibility in completing any other assigned duties.

• Representing by being the first point of contact to respond to phone or email inquiries and provide support, taking appropriate action as required.
• Displaying your organizational skills by coordinating logistics and materials for program use, and by coordinating services with vendors and other university suppliers.
• Composing, formatting, preparing, and distributing routine communications and materials.
• Maintaining a high-level of detail by managing multiple calendars and travel.
• Providing accurate and timely processing of financial transactions.
• Maintaining office supplies and equipment, obtaining vendor quotations, and coordinating office moves.
• Editing and maintaining approved content on websites.
• Requirements:

In addition, preferred requirements include:

• • A high school diploma and three years of administrative experience, or combination of education and relevant experience.
  • Proficiency in computer skills and demonstrated experience with office software and email applications, along with an interest in developing these skills further.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • An ability to prioritize and multi-task.
  • An associate or bachelor’s degree.
  • Proficiency in Microsoft Office and Google Suite applications.

For immediate consideration, please apply!