ADMINISTRATIVE ASSISTANT MATERNITY LEAVE

PALO ALTO, CA

TEMPORARY

OPTION 1 STAFFING is currently recruiting for a sharp Administrative Assistant to fill in while current Admin is on Maternity Leave.

Responsibilities:

• Respond to inquiries, and determine and take appropriate action as required.
• Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with o Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Coordinate surgeries and schedule patient clinic visits as needed.
• Coordinate the clinical fellowship program.

Requirements:

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

DESIRED QUALIFICATIONS:

• College degree preferred

For immediate consideration, please apply!