Administrative Assistant II HYBRID
Palo Alto, CA
Stanford University Direct Hire
Good Admin and Accounting Skills
Option 1 Staffing is an award winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.
Option 1 Staffing is currently recruiting for an Administrative Assistant for a top department at Stanford University. Working with us is a great way to get hired at Stanford University. Stanford offers excellent benefits, salary, team and perks!! Apply now! Lining up interviews now!! Don’t miss out.
The Administrative Assistant 2 provides support in managing the operational activities of the Department. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. The AA II should enjoy working with numbers as they will be processing reimbursements.
Meets the administrative needs of department management and staff members.
Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
Comfortable working with numbers will be assisting with processing reimbursements.
Independently creates correspondence such as follow up to meetings, response to employees etc.
Plans employee and departmental special events.
Writes, edits and formats content of departmental communication.
Assures appropriate resources are available for staff to be successful in their role.
Maintains a calendar for staff availability and schedules.
Provides support for select quality and operational committees including recording and distributing minutes.
Appropriately follow-ups on action between meetings.
Distributes reports, agendas and other materials for programs.
Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units.
Creates and maintains expense files for the Accounting Unit activities.
Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.
Identifies and implements improvements in office efficiencies
Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers.
Independently makes travel arrangements for the management.
Prioritizes incoming communication, requests for meeting and escalates appropriate items to management’s attention.
Maintains a working knowledge of Rush standard computer applications.
Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations.
Required Job Qualifications:
High School Diploma.
Three years of progressive experience in an administrative role
Good software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
Excellent communication written and oral skills.
For immediate consideration, please apply!
“Best of Staffing Award”
Best of Staffing Award is the only award in the U.S that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.
“Top Performer Award”
Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.
Member American Staffing Association Since 1991.